Hello Directors,
This is a reminder that all ensembles should be working with their Board Liaisons to finalize programs for submission.
Final programs must be submitted to [email protected] by September 11.
This memo outlines your September deadlines and a few items to begin preparing for October. As the fall becomes busy, please review the CALENDAR section of the Performer Handbook for a full list of deadlines.
Bios, Photos, and Ensemble Information
All photos must be uploaded to the Performer Intranet by September 18, including:
- Directors
- Conductors
- Guest Conductors
- Soloists
- Guest Artists
- Final Ensemble Photo
Not all items are uploaded in the same location. A step-by-step guide to uploading information can be found on the HERE.
For more details, visit the ENSEMBLE INFORMATION section of the Performer Handbook.
Performer Badges
Directors, performers, and guest artists/conductors will receive complimentary all-access badges for Midwest concerts, clinics, and exhibits.
To ensure we prepare the correct number of badges, please update the following on the Performer Intranet by September 18:
- Number of performers
- Conductor information
- Guest conductor information
- Soloist information
Detailed registration instructions will be shared in Memo #8.
For more information, see the BADGES & PROGRAM BOOKS section of the Performer Handbook.
Copyright Notice for Mark Custom Recording
Directors must submit a clear scan of the copyright notice page for each piece performed.
This page is the first page of music showing:
- Title (top center)
- Composer/Arranger (top right)
- Copyright notice (bottom center)
This is not the cover page of the score.
Submit to [email protected] by October 1.
For details, see the RECORDINGS section of the Performer Handbook and page 4 of the Mark Custom Forms Packet.
Equipment Requests
Please ensure your equipment requests are accurate, as changes become more difficult closer to the conference.
- Large percussion instruments must remain on stage during your performance unless you bring your own.
- Due to sourcing and shipping limitations, we may not be able to accommodate all equipment requests. If so, we will notify you as soon as possible.
Submit requests through the EQUIPMENT section of the Performer Handbook.
EQUIPMENT REQUEST Deadline: October 30
Setup Charts
Please complete your setup chart carefully and clearly, as this information is used by stage managers and setup crews.
Important notes:
- Setup charts must be submitted as PDF files.
- A concert grand piano will be on every stage (except W184) and must appear on your setup chart even if unused.
- Pianos and risers cannot be moved or removed.
Room templates and instructions can be found in the ENSEMBLE INFORMATION section of the Performer Handbook.
Setup Chart Deadline: October 30
Memo #7 Reminders
September 11
Final programs due to the Midwest Clinic Office ([email protected])
September 18 – Deadline to submit:
- Updated conductor photos
- Guest conductor photos and information
- Soloist photos and information
- Final ensemble photo
- Final performer count
October 1
Copyright notice pages due to Mark Custom Recording
Please let me know if you have any questions.
Take care,
Kelly Bell
Executive Director
The Midwest Clinic