Publisher Eligibility Information

Eligibility Requirements for Publishers

In order for a publisher to be considered “Eligible” to have a piece performed at The Midwest Clinic, they must either be an exhibitor for that year’s conference or purchase an advertising sponsorship for the program book. 

Publishers who purchase an advertisement are allowed to have up to two (2) pieces performed at the conference.  Additional pieces may be performed for an additional $300 per selection. 

Exhibiting publishers may have an unlimited number of pieces performed at the conference.

On both the exhibitor and sponsorship contracts, there is a field to identify if your organization is a publishing company.  Once your contract is complete, the Midwest Clinic office will add your name to a list of eligible publishers that is distributed to performing ensemble directors. 

If your company represents multiple publishers, it is your responsibility to notify The Midwest Clinic Office (info@midwestclinic.org) so all companies are listed as eligible.  

2023 ELIGIBLE PUBLISHER LIST

Directors typically give preference to companies that are listed on the eligible list.  This ensures the pieces they program won’t be removed after the final submission deadline due to publisher ineligibility complications. 

Programming Rules vary for each ensemble.  For a complete list of programming rules for each ensemble, please see below.

• MIDDLE SCHOOL/HIGH SCHOOL CHAMBER ENSEMBLES AND PERCUSSION ENSEMBLES
• INTERNATIONAL ENSEMBLES
•  MILITARY ENSEMBLES
•  COLLEGE ENSEMBLES, ADULT/COMMUNITY JAZZ ENSEMBLES, AND PROFESSIONAL ENSEMBLES
•  M.S. AND H.S. JAZZ ENSEMBLES
•  M.S., H.S., YOUTH, COMMUNITY, AND ADULT BANDS
•  M.S., H.S., YOUTH, COMMUNITY, AND ADULT ORCHESTRAS

Below is the programming timeline for your reference as well. 

• May 3 – Directors may reserve up to 6 pieces
• May 17 – Directors may reserve up to 18 pieces
• June 14 – 21 – Music Confirmation 1 (Directors start refining their program)
• July 12 – 19 – Music Confirmation 2 (Directors refine program further)
• August 16 – Final band and orchestra programs due to the Midwest Clinic Office (All B&O publishers must be eligible by this deadline)
• September 13 – Final jazz programs due to the Midwest Clinic Office (All jazz publishers must be eligible by this deadline)

Once all ensembles have been confirmed, we will send each registered publisher a list of the ensembles with their contact information.  Typically, directors do the bulk of their programming in April and May.  It is customary for publishers to send sample copies of pieces they would like directors to consider during that window. 

***All publisher communications will be sent to the primary contact listed on the exhibiting/sponsorship contract.