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The Application Process

To have a session considered for The Midwest Clinic, interested individuals must complete an online application. Applications will be made available the first week in February, and must be completed by Friday, March 5, 2021 at 6:00pm ET. Any documents received by the deadline but missing required materials will not be considered. Please do not contact The Midwest Clinic office requesting an extension for any item.


The Midwest Clinic recommends that individuals who have presented at Midwest in the past three years wait before they reapply. For example, if you wish to present in 2021, you should not have presented in 2020, 2019, or 2018. Participation in a Panel Discussion, S.H.O.P Talk, or Educational Feature does not necessarily affect your eligibility to present a session as a sole clinician. Ultimately selection of clinicians is at the discretion of The Midwest Clinic Board of Directors. 


Clinic titles should be succinct and attractive.  Attendees should easily grasp the essence of the clinic’s content from the title alone.  Examples might include: “Grow Your Band's Expression Using European Literature,” “Jazz Band Rhythm Section 101,” or “Developing Expressive String Orchestra Performance Through Singing.”

The Midwest Clinic welcomes applications representing all areas of instrumental music and music education (Band, Orchestra, Chamber Ensemble, Jazz Ensemble, and General [applies to all performance domains]), targeting the following areas:

Administration, Brass, Conducting/Rehearsal Techniques, Contemporary Trends and Issues in Education, Beginning Instruction, Chamber, Composing/Arranging, Diversity, Generation Next (college students/novice teachers), Musicianship, Small Schools, Standards, Curriculum, and Assessment, Technology, L.E.A.D. Initiative, and Other. 

It is not necessary for a clinician to have a sponsor, but all clinicians are responsible for their own fees and expenses. When the applications are evaluated and clinics then selected by the Board of Directors, those proposals without a sponsor are given the same consideration as sponsored ones.

With your application you will also need three evaluations from prominent teachers or other musicians who are familiar with your work. At least one evaluation must be by someone who has seen you present an educational workshop in the last five years.  Midwest Board members are ineligible to write an evaluation for your application. Recommendation forms must be submitted electronically through the web portal by the person who is making the recommendation.  Hard-copy or emailed evaluations will not be accepted.

When you submit your finished application, the system will automatically generate an email with a code  and a link for each evaluator. They will follow the link and use the code to access their individual evaluation forms.  You can access these codes by logging into your account, clicking on Guest Home, and selecting your clinic application. 

 

On occasion, the automated evaluation emails are filtered into a recipient's SPAM or junk folder.  It is always advised that you follow-up with your evaluators to ensure they received your evaluation request.  If they have not received your evaluation, you can send them a copy of their code and link. Late or missing evaluations will render an application ineligible for consideration. 

The deadline for evaluations is Friday, March 12, 2021 at 6:00pm ET. 


Clinicians who plan on utilizing live music during their clinic must indicate that in the appropriate place on the application. You are more than welcome to make arrangements for your own demonstration ensemble or Midwest can assist in locating one for you.  If you submit this information later in the process, it may jeopardize our ability to secure an ensemble for your presentation.

When considering your clinic application, place yourself in the shoes of the teachers in your audience: shape a clinic that will be of practical value the next day in their classes and rehearsal rooms.  Clinics that are intentional and directly applicable to today's directors are a must. Applications that rely on more commercial overtones do not receive strong consideration from The Midwest Clinic Board of Directors.

You must also include a detailed outline of your proposed presentation. The Board of Directors wishes to give as strong consideration to applications from newer clinicians as it does to those of well-renowned clinicians.  Your detailed proposal will provide the Board its best opportunity to assess the session you want to share with attendees.

Outline Example

Prior to beginning your clinic application, we would highly recommend that you review the sample application pages below to ensure you have all of the necessary support materials and information.  In order for your application to be saved, all required fields must be completed on that page.  Required fields are indicated by an asterisks*.

Part I – Principal Clinician's Information
Part II – Clinic Details
Part III – Additional Clinicians (if applicable)
Part IV – Additional Clinic Information/Application Evaluators (Evaluations will be sent electronically only AFTER the submission of your completed application, and therefore cannot be done beforehand.)

If Your Clinic Is Not Accepted

If your clinic is not accepted, understand that your application may still have been of sufficient quality. The decision of the Board of Directors as to which clinic applications are accepted for a given year depends not only on the quality of the proposal and its relevance to our attendees but also on the overall menu of priority topics and how best to serve attendees. Achieving a balance of topics may mean declining a number of excellent clinic applications. We encourage you to re-apply for future clinics.
 
Unfortunately, due to the high volume of clinic applications received, the Midwest Board and Staff do not offer feedback on non-selected clinics. You should note that many of The Midwest’s successful clinicians are individuals who have applied two, even three times before being accepted to present.

 

If Your Clinic Is Accepted

If your clinic is accepted, you will be expected to prepare several hundred copies of a handout covering the educational concepts of your clinic. In November, the Midwest Clinic will inform clinicians as to how many copies they need to prepare. And if you give permission, these handouts will not only serve our attendees but also the many additional individuals who download handouts year-round from the Midwest’s web site—and do so from around the world! 
 
Note that applicants are expected to be available to present their clinic at any time during The Midwest Clinic.  Before you apply, please make sure your calendar is clear for the entire duration of the conference. (December 15 - 18, 2021)

 

Product Promotion During a Clinic

One of the aspects of The Midwest Clinic that makes it unique is its goal to heighten the educational experience of the conference and lessen any potential overtones of commercialism. In short, clinics at Midwest should be focused on teaching educational concepts not promoting products or services. The Board of Directors has found that clinics that focus on a limited number of topics and solutions is best for an hour-long presentation.

You may have a book or product that represents the overall compilation of your approach: it may even be for sale in the exhibit area of The Midwest Clinic. The Board of Directors is confident that you can easily explore any number of educational angles on string bowing, brass playing, jazz theory, or chamber music repertoire without having to “sell” in a text, play-along CD, or technological creation.

Consider the following when creating your clinic:
What concepts are most critical to my workshop?
What specific examples from my book or resource are most valuable for my handout?
Are there applicable views, other than my own—alternate references or approaches—that may serve not only to inform my audience but also increase my integrity as an authority on this subject?

There are a variety of approaches that are very acceptable at The Midwest’s clinic sessions:
Using excerpts from your publication or resource.
Including an order blank in your handout.
Inviting attendees to visit your exhibit booth during the clinic.
Setting flyers for your product or service on a table at the rear of your clinic room.

But unacceptable approaches would include:
Titling your session in a way that communicates total reliance on the product.
Guiding the attendees page-by-page through your publication so as to promote an introduction to the whole product rather than focusing on its educational substance.
Making repeated references to the availability of the item for purchase.
Distributing samples of your product at your clinic.

If you are exhibiting at the conference, a better platform for this type of promotion would be a Product Showcase. These sessions are available to Exhibitors for an extra charge and not subject to the same promotional constraints as clinics. For more information, please visit the Exhibitor Information page.

If You Have Questions

If you have questions about these guidelines—or about any aspect of the clinic-application process—please contact The Midwest Clinic Office at info@midwestclinic.org.